Group Tour Booking

Customized tours to Europe, Asia, and South America

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PDFs of Our Forms

How to Complete Your Group Tour Booking

At Casterbridge, we try to make the process of booking a tour as smooth and easy as possible. In order to book a tour with us, we require two things:

1. A signed and completed booking form

2. A deposit of $500 from each group member (minimum of 10)

Please include details of your group leader, tour, and group members on your booking form. You can also record those group members who have elected to take our insurance policy (in which case the premium payment is required at that time), or who require single room accommodations.

Your booking form also allows you to specify any discounts you qualify for, and how you choose to use your free places. Finally, there is space on the booking form to include special information, such as flight deviations or special meal requests.

Please send your completed booking form back to us, with a single check (Made out to Casterbridge Tours) that covers all the deposits, to our Sales Office at this address:

Casterbridge Tours
32 N. Augusta St
Staunton, VA 24401-4218

Support From Our Head Office in England

Once we have received your Booking Form and Deposit Check, we will verify the details of your tour. Your group will then be put in the hands of our dedicated and capable staff at our Head Office in Sherborne, England. This is the home of our Operations Department. It will be hammering out all of the fine details of your tour, such as who your guides will be and those restaurants at which you will eat.

Although you are still welcome to stay in contact with your Regional Tour Coordinator, your Operations Coordinator will become your primary contact for the remainder of the process.

Personal Profile Forms and Recruiting

After your booking has been transferred to our Operations Department, there will be a short lull in activity while paperwork and payments are processed. In the interim, you will receive information to guide you and will still be supported by your Regional Coordinator.

This is a good time to beginning filling out your Personal Profile Forms, which your participants should complete and return to you as soon as possible. The Personal Profile Forms allow your participants to give us the detailed information we need before your trip departs, such as emergency contact numbers and passport information.

Remember, we aim to make this process as easy as possible, and you will now have two people, your Regional Coordinator and your Operations Coordinator working solely on behalf of your group. You cannot get much better support than that!

Book a Group Tour - Group Travel with Casterbridge

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